Procedures for electing the Prolocutor and the Deputy Prolocutor

1. Nominations for Prolocutor and Deputy Prolocutor must be submitted to the General Secretary on the forms provided by no later than June 17, 2013.
2.  A delegate to General Synod may be nominated for either or both offices.
3.  After receiving the nominations, the General Secretary shall
   1.  provide copies of the information about the nominees, as contained in the nomination forms, to the members of the General Synod.
   2.  inform the General Synod Nominating Committee of the names of the nominees.
4.  The elections will take place at a time or times designated in the agenda of the General Synod.
5.  The chair shall assign three scrutineers from among those who have not been nominated for Prolocutor or Deputy Prolocutor.

Election of the Prolocutor

6. The election of the Prolocutor will take place first.
7. The Nominating Committee will post a chart listing the nominees for Prolocutor.  (Note: if a delegate who was nominated did not become a member of General Synod, that person is not eligible to be a member of the Council, and that person’s name shall not be shown on the chart.)
8. The members who have been nominated may be identified for the information of those assembled.
9. Paper or electronic ballots shall be made available to the electors, who shall vote for his or her first choice among the nominees for Prolocutor.
10. The candidate receiving a majority of the votes cast will be elected as Prolocutor.  If no candidate receives a majority of the votes cast, subsequent ballots will take place until a candidate does receive a majority of the votes.   Candidates receiving fewer than 10% of the votes cast on any ballot will be dropped from subsequent ballots.
11. Prior to any ballot, a candidate may withdraw his or her name from the election by so notifying the chair of General Synod in writing.

Election of the Deputy Prolocutor

12. The election of the Deputy Prolocutor will take place after the election of the Prolocutor.
13. The Nominating Committee will post a chart listing the nominees for Deputy Prolocutor.  The chart will exclude the name of (a) any delegate who was nominated but did not become a member of General Synod, and (b) all persons who were nominated but who belong to the Order of the person who was elected as Prolocutor.
14.  The members whose names remain on the chart may be identified for the information of those assembled.
15. Paper or electronic ballots shall be made available to the electors, who shall vote for his or her first choice among the nominees to serve as Deputy Prolocutor.
16. The candidate receiving a majority of the votes cast will be elected as Deputy Prolocutor.  If no candidate receives a majority of the votes cast, subsequent ballots will take place until a candidate does receive a majority of the votes cast.   Candidates receiving fewer than 10% of the votes cast on any ballot will be dropped from subsequent ballots.
17. Prior to any ballot, a candidate may withdraw his or her name from the election by so notifying the chair of General Synod in writing.

Procedures for electing the Council of the General Synod 

1. The delegates of the General Synod from each diocese will collectively submit to the General Secretary on the forms provided, no later than June 17, 2013, nominations of three of their members, one from each Order. They may also nominate their youth member for election to the Council. (Note:  The youth member is also eligible for nomination as a layperson.)
2. After receiving the diocesan nominations the General Secretary shall
   1.  provide copies of the information about the nominees, as contained in the nomination forms, to the members of the General Synod from the dioceses in the respective ecclesiastical provinces, and
   2. inform the General Synod Nominating Committee of the names of the nominees from each diocese.
3. After the election of the Prolocutor and Deputy Prolocutor, at a time or times designated in the agenda of the General Synod, the members of the synod shall assemble in groups according to their ecclesiastical provinces.
4. The Nominating Committee of the General Synod shall assign one of its members to chair each of the provincial assemblies, such member being a resident in that ecclesiastical province. Such person shall have the right to vote.
5.  The chairperson shall appoint three scrutineers from among those who have not been nominated.
6. A chart shall be posted listing by diocese the nominees from each of the three Orders. (Note: if a delegate who was nominated did not become a member of General Synod, that person is not eligible to be a member of the Council, and his or her name shall not be shown on the chart.)
7. The members who have been nominated may be identified for the information of those assembled.
8. Paper or electronic ballots shall be made available to the electors, who shall vote for his or her first choice among the nominees to serve on the Council of General Synod.
9. The candidate receiving the greatest number of votes shall be deemed selected. In the event of a tie where both candidates may be selected, it shall be deemed that both have been selected. Where only one may be selected, further votes between those so tied shall be taken. After three ballots, if the tie remains the chairperson shall cast a second vote to decide the issue.
10. If the first selection is made from the Orders of Bishops and Clergy, the second selection shall be made from the Order of Laity and vice-versa. If the first selection results in the nomination of persons from both the Orders of Bishops and Clergy and the Order of Laity, the chairperson shall determine from which group the second selection shall be made. Thereafter, the selections shall alternate between the two groups.
11. If the first selection from the Orders of Bishops and Clergy is a bishop, the next selection from those Orders shall be made from the Order of Clergy; if the first selection from those Orders is a priest or a deacon, the next selection from those Orders shall be made from the Order of Bishops.
12. After each selection, the other nominations for the diocese where the nominee is resident shall be struck from the list of nominations.
13. When the prescribed number of nominees from the Orders of Bishops and Clergy or from the Order of Laity has been achieved, other nominations from those Orders or that Order shall be struck from the nominations.
14. When the prescribed number of nominations of ordained and lay persons from the ecclesiastical province has been achieved, the meeting shall vote by ballot on the youth member nominees. The youth member receiving the greatest number of votes shall be selected.
15. The chairperson shall declare the business concluded and report to the chairperson of the General Synod Nominating Committee.
16. The chairperson of the General Synod Nominating Committee shall report to the General Synod the names of those who have been nominated for the Council of the General Synod by this process, and move the adoption of the report.